Kennebec County District Attorney's Office
½ Restitution VWA ½ Legal Secretary
Assists the victims of crimes and witnesses by providing advocacy and support. Handles and keeps track of restitution cases, supervision fees, and donation and assists with enforcing restitution payments. Handles new cases from Police Departments by entering them into the computer. Responsible for maintaining the records until the case is completed. Types complaints, motions and correspondence as needed.
A) Be committed to the mission of the County.
B) Work as a member of a team in the performance of duties.
C) Be punctual for scheduled work and use time appropriately.
D) Work in harmonious relationships with all county staff and community.
E) Perform duties in a conscientious, cooperative manner.
F) Perform required amount of work in a timely fashion with a minimum of errors.
G) Be neat and maintain a professional appearance.
H) Possess a valid Driver’s license.
I) To understand and work within Kennebec County Policies and Procedures.
J) To work collaboratively as a member of a team with various groups of staff depending on the issue addressed.
K) To accept shared responsibility with other team members to successfully accomplish goal of each team, which he or she is a member.
L) To assure quality in work performed in order to facilitate the delivery of quality services.
M) Maintain confidence and protect County by keeping information concerning clients and County Operations confidential.
KEY EXPECTED RESULTS:
1. Assists the District Attorney’s office by receiving, reviewing and when relevant, assign DHHS referrals for criminal investigation, and maintaining files by entering data regarding DHHS referrals and Victim Advocate memorandums into computer and keeping the information in the files updated.
2. Assists victims and witnesses by contacting, interviewing and keeping victims, witnesses and families informed and involved in the court process, provide support advocacy, options, referrals and resources to victims of domestic violence/general crimes and/or sexual assault through 24-hour crisis response and education/awareness to the community and ensuring the victim’s safety and communicating effectively with criminal justice agencies to provide accountability for abusers.
3. Assists victims and witnesses by scheduling appointments for pre-trial conferences, accompany victims and witnesses to pre-trial conferences and court appearances, serves as a liaison between Law Enforcement, District Attorney’s office, service provider agencies and victims of crimes.
4. Assist Law Enforcement officers with interviewing victims and assisting with investigation of cases.
5. Assists victims and families by explaining the criminal justice process and prosecution procedures, attends court proceedings; arranges transportation for victims if needed; provides victims with case updates, accompanies victims to appointments, hearings, to secure legal, financial assistance; providing follow-up contact with victim.
6. Assists the families by preparing and submitting Victim Impact Statements to the court, providing information on rights, resources and services and in filing for restitution and serve as a liaison between victims and the court system.
7. Maintains professional and technical knowledge by attending educational workshops; establishing personal networks; participating in professional societies and attend Child Advocacy Center and report back to the District Attorney.
8. Creates and maintains Grand Jury schedule by entering cases that need to be presented, notifying officers and entering the disposition of the cases.
9. Assists the Attorney by contacting victims of defendants that have entered into the Co-Occurring Disorders and Veterans court and any other specialty court.
10. Maintains accurate and up to date information on restitution matters by entering cases information into the restitution database and by working collaboratively with the Department of Corrections.
11. Contributes to the District Attorney’s office by collecting restitution, supervision fees and donations and enter the payments into the database. Provides Probation and Parole with payment information.
12. Assists Attorneys and Legal Restitution Specialist by generating victim letters, assisting with researching restitution cases and running weekly court list reports and entering the information into the database.
13. Assists victims and defendants by providing information and support to victims/defendants; educate victims about the judicial restitution process and procedures as necessary.
14. Assists Probation and Parole by acting as a liaison to determine restitution owed and provide low-level investigation of over-lapping claims.
15. Assists Attorneys by entering new cases into the database, enter and review warrant requests and summonses from police departments and keep information updated.
16. Follows up on the cases by making any needed corrections in the database from reports received by CHRI, copy lists and return to CHRI. Generating a complete file on subject or updating current records.
17. Assures proper handling of correspondence from Attorneys or Defendants by making copies of any offer, complaint and/or police narrative for defendants.
18. Assists Victim Witness Advocates and Domestic Violence Investigators by making copies of domestic violence cases, entering information into the database and keeping information updated.
19. Assists Attorneys by making sure that they have all the necessary witnesses for court trials, documents for emergency court, and regularly scheduled court hearings.
20. Assists Attorneys by typing criminal pleadings, amended complaints, information, warrants, search warrants, motions, subpoenas and any other documentation as needed/required.
21. Assists Attorneys by screening and handling telephone calls as needed, creating a digital file folder for each case including composing and preparing correspondence to court officials, attorneys, defendants and other officials.
22. Assists Attorneys and Law Enforcement agencies by running criminal histories, driving records and license plates for out of state defendants and complete discovery including paper, CD’s, DVD’s and any newly added discovery in a timely manner for the defense attorneys.
23. Assists the department by performing clerical duties including answering and screening telephone calls and taking messages, greeting the public courteously and professionally.
24. Maintains professional and technical knowledge by attending educational workshops; establishing personal networks; participating in professional societies.
25. Contributes to team efforts by accomplishing related results as needed.
26. Supports the County’s safety and health policies by attending required safety training programs; reporting all accidents and suspected safety hazards to supervisor.
27. Fulfills job function by participating as an active member of training; participating on county task forces.
NON-ESSENTIAL JOB RESPONSIBILITIES:
This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk and use hands to finger a standard computer keyboard,
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.
The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Usual Office conditions. Noise level is usually quiet.
REQUIREMENTS AND SKILLS NEEDED FOR POSITION **:
• Associates or Bachelor’s Degree preferred, paralegal, human services or related field desirable, but a combination of education and work history will be considered
• Ability and personality that relates well to people
• Goal oriented, self-starter, and ambitious
• Ability to work in a fast paced, sometimes stressful environment while maintaining composure and decorum
• Good organization and time management skills
• Proficient in the use of a computer: word-processing, spreadsheets, database management
• Excellent comprehension and communication skills
• Good work ethic
• 3-5 Years of Prior advocacy, legal, law enforcement or social services experience preferred.
• Computer experience
• Knowledge of the criminal justice system
Office Administrator & Supervising Assistant District Attorney
** All requirements and skills are considered to be essential, unless otherwise indicated.
All applications must be submitted by November 17, 2022 by 4:00pm.
If you are selected, Human Resources will contact you to set up an interview. You will need to bring the following documents with you:
- A copy of high school diploma or G.E.D.
- A copy of college degree (if applicable)
- A copy of military discharge DD Form 214 – Long Form (if applicable)
You will also need to know your Social Security Number.
Equal Opportunity Employer