Position Available

Kennebec County
Emergency Management Agency

Mitigation & Recovery Planner - Full Time

JOB SUMMARY:

Responsible for administrating all aspects of available grant opportunities and planning related to preparedness, mitigation and recovery, working with municipalities, municipal agencies, businesses, non-profits, state agencies, and NGOs to prepare for, respond to, coordinate resources, mitigate and recover from emergencies, events, and incidents, as well as maintaining databases, documentation, reports, and assisting the Deputy and Director as requested.

GENERAL EXPECTATIONS:

Be committed to the mission of the County.
Work as a member of a team in the performance of duties.
Be punctual for scheduled work and use time appropriately.
Work in harmonious relationships with all county staff and community.
Perform duties in a conscientious, cooperative manner.
Perform the required work while adhering to timeframes with minimal errors.
Be neat and maintain a professional appearance.
Possess a valid Driver’s license.
To understand and work within Kennebec County Government Policies and Procedures.
To work collaboratively as a member of a team with various groups of staff depending on the issue addressed.
To accept shared responsibility with other team members to successfully accomplish the goal of each team which he or she is a member.
To ensure quality in work performed in order to facilitate the delivery of quality services.
Maintain confidence and protect the County by keeping information concerning clients and County Operations confidential.

ESSENTIAL JOB RESPONSIBILITIES:

Research, compile, and maintain a database utilized as a resource for preparedness activities and all-hazards events and incidents.
Assists with monitoring, operating, and testing all communications systems and equipment; transmits and records results, as necessary.
Coordinates and organizes meetings by preparing notices and agendas; attends, records, transcribes, and distributes minutes as directed.
Performs emergency management duties during drills or actual emergencies as directed.
Assists Deputy Director with facilitating and planning full-scale, functional, and tabletop exercises as directed.
Assists with revisions and maintenance of the website and social media page.
Assists with administrative oversight for the county training program, including notification to the state, certification of classes, registration, attendance, site arrangements, and coordination of instructors.
Assist the Director with the preparedness funding opportunities, application review, coordinate with applicants, consolidate requests, and complete the online submission of funding requests on their behalf.
Assists EMA team in municipal disaster recovery duties, including the dissemination of damage request information, collection and consolidation of municipal damage information and submission to Maine Emergency Management Agency, as well as coordination with FEMA and representatives of municipalities that have submitted damage information for damage verification in pursuit of a disaster declaration request and for hazard vulnerability records.
Coordinates with EMA team to plan for municipal and agency applications for multi-year hazard mitigation grants, communicates clearly with municipal and agency subrecipients and coordinates with subrecipients for documentation, financial records, deadline reminders and processes closeout.
Assist Director with grant administration
Proven experience working with contracts and grants at an intermediate level
Familiarity with government procurement procedures to ensure compliance
Knowledge of accounts payable processes, including invoice management and reconciliation
Comprehensive records management of hard and electronic program and grant documentation.
Assists with maintenance of State and County annual inventory of equipment.
Maintain contact lists for all County and municipal volunteers, agencies, and departments, in-house and on emergency notification databases.
Fulfills job functions by participating as an active member in training and participating in various related organizations and task forces.
Performs other similar duties as assigned or required

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Bachelor’s degree in business administration or other closely related field.
Ability to communicate effectively, both orally and in writing, with all stakeholders.
Ability to remain objective in sensitive situations and maintain constructive working relationships while seeking conflict resolution.
Ability to analyze and evaluate department operation, applying judgment and discretion in resolving problems and interpreting policies and regulations. Collect, assimilate, and analyze data and information related to operations, equipment, and functions, and prepare appropriate recommendations.
Functional experience in and effective use of common office applications including Microsoft Outlook, Excel, Word, PowerPoint, etc.
Ability to develop, prioritize, balance, and complete long- and short-term goals.
Assist in developing related departmental projects, objectives, and budgets. Leverage resources and coordinate with internal and external partners to achieve goals.

PHYSICAL REQUIREMENTS:

The physical requirements described here represent those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and stand (at times for prolonged periods), communicate effectively and actively listen. The employee is occasionally required to stand, walk, climb, crouch, crawl, bend, push/pull/drag objects, and use hands repetitively to support emergency management functions and missions. The employee may occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most work is performed under general office conditions, the noise level is usually quiet. Travel throughout Maine to attend meetings, training, and disaster exercises directly related to emergency management, incident command system, technological hazards, adversarial threats, and natural hazards. May be required to work outdoors in all weather conditions for training, disaster exercises, and real-world incident management.

EXPERIENCE:

2-5 years education, training, and/or experience demonstrating competence in contract or grant administration.

REPORTS TO:

Director & Assistant Director

SUPERVISES:

None

PAY

$27.26 per hour

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We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.